Churches can file Yearbook reports now


Churches can file Yearbook reports now

January 06, 2021

Yep, it's that time again … time for all United Church of Christ churches to gather up their numbers and information and submit their reports for the 2021 UCC Yearbook! The UCC Data Hub opened for local churches to begin submitting their 2020 reports on Jan. 6. The Data Hub will close and churches will no longer be able to enter their reports after midnight on Wednesday, March 3. That's less than two months from now. So don't delay. Please file your reports as soon as possible.
 

As has been the case for the last several years, all church data must be submitted online, directly into the UCC Data Hub. But fear not, although there have been minor mostly cosmetic changes to the Data Hub over the years, the process for entering your information is almost exactly the same as last year. So if you entered your reports in the Data Hub last year, filing your reports this year should be a snap. And, of course, we're here to help if needed. Just give the Conference office a ring during office hours (9 a.m. to 4 p.m. weekdays) at (407) 835-7501 or email Dave Cyril at dcyril@uccfla.org.

We know you're busy, especially at the start of a new year. But filing your reports really is important. "Why," you ask. Well, you'll find just a few good reasons -> here ->.

Ready to get started? (If not, you may want to save this email somewhere where you will be able to find it easily, or you can always find in on our website under News > e-Celebrate > scroll down to UCC in Florida e-Celebrate for Jan. 9, 2021.)

To log in to the UCC Data Hub, go to http://datahub.ucc.org/. For your "User Name", use the Florida Conference number (12) followed by your church number, including leading zeroes before the church number for a total of five to six digits.

So, using New Hope United Church of Christ in DeLand (Church 108 in the Florida Conference) as an example, their User Name would be 120108. Using Faith United Church of Christ in Dunedin (Church 60 in the Florida Conference) as another example, their User Name would be 120060.

You can also find the exact number you should use after "Church #" and just before your latest reported membership numbers in the -> Conference Directory ->, or you can give us a call if you aren't sure about your church number or are having trouble logging in.

The passwords for all churches have been reset to "yearbook2021" (without the quotes).

Once you've logged in, you may be prompted to change your password immediately. If you are not prompted, look for the "Change Password" link in the black bar at upper right to change your password. Please make sure to write your new password down and put it somewhere where you'll be able to find it later. Then click the blue "Continue" button.

At this point, you should be on a page that says "READ THIS PAGE CAREFULLY BEFORE ENTERING ANY INFORMATION" and then "Welcome to the UCC Data Hub for entering 2020 church data!" Below that, you'll find links to several resources that will help you complete your reports properly. The most important is -> Church Yearbook Instructions ->, which contains detailed, step-by-step instructions for entering your church data. However, there are also useful -> tips and guidance on reporting worship attendance -> and -> a definitions tip sheet for local churches ->. You can also find all these resources on the Yearbook and Directory page on the UCC website -> here -> as well as links to video walk-throughs for each of the reports you need to submit.

To start entering your reports, click "My Church" in the black navigation bar at the top of the page. You should then see your church name and number, followed by several tabs below. By default, the first tab, "Main Info" should be selected. On this tab and the next ("Addresses"), just confirm that all the information is correct. If not, make whatever changes are appropriate and then click the blue "Update" button at the top of the page to save your changes. You must click "Update" or your changes will not be saved.

The actual reports that you're all familiar with are under the next four tabs, "Membership", "Attendance", "Finance" and "Ministerial Support". When you click on these tabs, you'll see a black table header below, followed by all your church data from previous years. Just above that header and below the tabs, you'll find a button to click to enter your data from 2020. It will say "Add New xyz Year Data", where the xyz is the name of the tab, for example, "Add New Membership Year Data" under the "Membership" tab. When you click on that, you'll get the form you need to complete as a pop-up. When you've entered all your data, simply click the blue "Add" button at the bottom of the form to submit and save the data. You must click "Add" or your data will not be saved.

If you start entering your data and then need to attend to something else, just save your data as described above, then come back later and pick up where you left off. To do so, log in, click "My Church" and then the tab for the report you want to edit, and finally, click the little pencil to the left of 2020 in the top row of data. Or, if you discover that one of the numbers you entered is incorrect, you can come back and change it later, as long as it's before March 3. After that, only conference or national staff can make changes.

Once again this year, there is a short, supplemental survey the national setting would like you to complete. If you submit your annual reports and complete the survey, your church will be entered into a drawing for one of 40 prizes.

If you find the old paper forms useful for gathering up all your information before entering it into the Data Hub, you will find updated blank forms, as well as the supplemental survey questions, at the bottom of the Church Yearbook Instructions document -> here ->.

Once again, if you need help getting your Yearbook reports submitted, we're here for you. Please feel free to call or email Dave Cyril at (407) 835-7501 or dcyril@uccfla.org with any questions or challenges you may encounter. And if, for any reason, you are unsure or uncomfortable entering the data online yourself, just call to set up a time with us to either walk you through the process or have us take your information over the phone and enter it for you.


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